Remove Duplicate Items from NSF File of Lotus Notes

Duplicate items in a computer system always frustrate users. I’ve heard many users complain about duplicate items in their email files. It’s very annoying if you have duplicate items. Isn’t it? Duplicate items occupy exactly the same space what the original items do. So it makes no sense to have the duplicate items when you already have the original ones. Generally, duplicate items are seen in the email files. It’s very common to have one or multiple duplicate items of a particular email message or any other mailbox item in an email file. Most users are not aware of the fact that duplicate items are very harmful. In this blog post, I’ll show you why duplicate items occur in NSF file of Lotus Notes. Also, I’ll help you learn how to remove duplicate items from NSF file.

IBM Lotus Notes

Lotus Notes is an email client application provided by International Business Machine. Basically, it’s a desktop application that organizes and displays databases on a user’s local workstation. The Lotus Notes application suite includes emailcalendaring and schedulingaddress bookdatabaseweb serverprogramming, etc. Lotus Notes creates a database file in NSF (Notes Storage Facility) format to store data in document units called “notes;” which store collaborative business information such as email and calendar data.

Duplicate Items in Lotus Notes

In an NSF file of Lotus Notes, a duplicate item can be anything, i.e. an email or contact. A duplicate item is not like a shortcut on your computer system. In fact, it’s just like the original item. Even it occupies exactly the same space what an original item does. For example: if you have 4 duplicate items of any particular mailbox item (500 KB), this means 2000 KB of free space has been occupied for no reason. Keeping duplicate items in NSF file is not at all a good idea. You must remove duplicate items from the NSF file, and also make sure that you never receive duplicate items again.

Now let’s talk about why duplicate items occur in NSF file. Well, it’s very simple. If you’re using Lotus Notes as an email client in a regular manner, this means you receive a lot of email messages on daily basis. Sometimes it may happen that you receive one email message twice or multiple times from the sender.

  • One of the most common reasons is synchronizing the Names.nsf database file with the contacts which are already present in the address book. 
  • If you merge two or multiple NSF files (Names.nsf) of a single account, it can cause duplicate contacts. 
  • Sometimes if you import the address book of an ex-employee to the address book of another employee, this will create duplicate contacts.

How to remove duplicate items?

If you want to remove duplicate items from NSF file, you have two option: either you can remove duplicate items manually, or you can use a professional solution. If you have just a few numbers of duplicate items, you can simply remove them manually. Keep in mind that there’s no way to detect the duplicate items in NSF file. You have to find out the duplicate items all by yourself. Doing that manually will definitely take an ample time. In such a situation, you should consider using a professional solution like NSF Duplicate Remover.

remove duplicate items from Lotus notes

 

NSF Duplicate Remover to Remove Duplicate Items

SysInfoTools NSF Duplicate Remover Software is one the best solutions available in the market to remove duplicate items from NSF files. Where removing duplicate items manually will take more than enough time, this software allows you select multiple NSF files at a time. It’ll instantly remove all the duplicate items from the selected NSF files without causing any alteration or data loss. The original NSF files will remain intact. It supports NSF files created by all major versions of IBM Lotus Notes including the latest 9.0.1. Also, it runs smoothly under all Windows-based operating systems including the latest Win 10.

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